Whether you’re managing a team, billing clients, or working hourly shifts, tracking time accurately is essential. A missed entry or an unclear record can lead to confusion, underpayments, and compliance issues.
That’s why we’ve created a collection of 13+ free timesheet templates in Excel, Word, and PDF. These templates help you log work hours, overtime, lunch breaks, and total payable time—with clarity and consistency.
Perfect for small businesses, freelancers, remote workers, and HR departments, these timesheets are simple, printable, and fully customizable to suit any work setup.
✔️ What Is a Timesheet Template?
A timesheet template is a document used to record the number of hours an employee or contractor works over a specific period—daily, weekly, bi-weekly, or monthly. It typically includes:
- Employee name and ID
- Date and time (in/out)
- Total hours worked
- Overtime hours
- Breaks
- Project or task codes
- Manager approval section
Timesheets ensure accurate payroll, productivity tracking, and project billing.
✔️ When Should You Use a Timesheet?
Use a timesheet template when:
- Tracking employee attendance and shift hours
- Billing clients based on time worked
- Monitoring time spent on different projects
- Complying with labor regulations or company policies
- Managing freelancers or remote team contributions
- Preparing payroll reports or performance reviews
A reliable timesheet helps you stay accountable and organized—on paper or digitally.
✔️ Why These 13+ Templates Are Worth Downloading
✅ Editable in Excel and Word – Modify, calculate, and format easily
✅ Printable in PDF – Use for physical time-tracking and record keeping
✅ Ready-to-use formats – Daily, weekly, bi-weekly, and monthly layouts
✅ Professional and clean design – Easy to read and fill out
✅ Customizable fields – Add tasks, rates, signatures, or departments
✅ Free and accessible – No logins, no subscriptions
With these templates, you can track time accurately without expensive software or apps.
✔️ What’s Inside the Collection?
Here’s a preview of what the 13+ timesheet templates include:
⏱️ Excel Templates
- Daily and weekly timesheets with formulas for auto-calculating hours
- Drop-down fields for tasks, roles, or project codes
- Color-coded sections for shifts, breaks, or overtime
- Clean print-ready versions for manager sign-off
📝 Word Templates
- Simple tables for manual time tracking
- Weekly logs with space for comments or approvals
- Employee-focused templates for HR use
📄 PDF Templates
- Printable blank forms for pen-and-paper time tracking
- Locked versions for archival or compliance documentation
- Compact daily slips for field workers or contractors
No matter your team size or work style—you’ll find a layout that works for you.
✔️ How to Use a Timesheet Template Effectively
- Select the right period – Daily, weekly, or monthly
- Input employee details – Name, role, department
- Track start/end times and breaks – Be precise and consistent
- Use formulas (in Excel) to calculate total and overtime hours
- Add project codes or notes to clarify time usage
- Submit for review or manager approval on time
- Archive timesheets for payroll or audits
A well-kept timesheet helps ensure transparency, accountability, and accurate payment.
✔️ Tips for Customizing These Templates
☑️ Add hourly rates to calculate earnings automatically (Excel)
☑️ Insert employee ID, supervisor name, or location fields
☑️ Include color highlights for weekends, holidays, or leave
☑️ Create templates by role—e.g., hourly, salaried, contractor
☑️ Use signature fields for approval workflows
☑️ Translate labels for multilingual teams
The more personalized your timesheet, the smoother your tracking process will be.
✔️ Who Should Use These Templates?
These timesheet templates are ideal for:
☑️ Small business owners managing payroll manually
☑️ Freelancers and contractors who bill by the hour
☑️ HR departments responsible for time compliance
☑️ Project managers tracking billable project time
☑️ Remote or hybrid teams reporting work hours
☑️ Healthcare or service teams with rotating shifts
☑️ Educators, trainers, or field workers logging teaching or travel time
If your work involves tracking hours—these templates simplify the job.
➡️ Download and Start Tracking Time Like a Pro
Manual or digital, solo or team-based—tracking time doesn’t have to be difficult. These templates make it simple, accurate, and professional.
👉 Download 13+ Free Timesheet Templates in Excel, Word, and PDF now.
Track work. Calculate hours. Improve accuracy—one shift at a time.
Because every minute matters when it comes to business and billing.
