Whether you’re moving to a new opportunity, transitioning careers, or retiring, writing a farewell email to your coworkers is a small act that leaves a big impression. It’s your final chance to thank teammates, reflect on shared experiences, and offer a warm goodbye that builds lasting goodwill.
To help you craft the perfect message, we’ve compiled 32+ free farewell email templates to coworkers—available in Microsoft Word and Excel. These templates offer various tones, from heartfelt to professional, and are ideal for any industry or role.
✔️ What Is a Farewell Email to Coworkers?
A farewell email is a professional goodbye message sent to your colleagues when you’re leaving a company or team. It allows you to:
- Express gratitude for support and teamwork
- Share your next steps (optional)
- Leave behind a positive memory
- Maintain valuable connections
Farewell emails are commonly sent on your last working day or a few days before your departure.
✔️ Why Use a Farewell Email Template?
✅ Saves time during your busy final days
✅ Helps organize your thoughts clearly
✅ Offers multiple styles and tones for different audiences
✅ Ensures you don’t forget key information like contact details
✅ Professional format ready to customize
Templates can be especially helpful when you’re unsure how to phrase your goodbye, or want to match a particular company culture.
✔️ What’s Inside the 32+ Free Template Collection?
Our farewell email template pack includes a wide range of professionally written and formatted documents you can personalize:
📄 Template Types:
- Formal farewell letters to entire departments
- Casual and friendly goodbye notes to teammates
- Templates for senior leaders or executives
- Retirement farewell messages
- Goodbye notes for interns, contractors, or freelancers
- Editable forms in Excel to log and schedule multiple farewell messages for HR teams
Each Word and Excel file is fully editable and can be reused or adapted to suit other scenarios like promotions or internal transfers.
✔️ Sample Friendly Farewell Email Template
Subject: Thank You and Goodbye
Hello Team,
As I prepare to leave [Company Name], I want to thank you all for the incredible memories, collaboration, and support over the past [X months/years].
It’s been a pleasure working alongside such talented individuals. I’ll always appreciate the lessons, laughs, and camaraderie.
Please feel free to keep in touch: [Your Email] / [LinkedIn Profile]
Wishing you all continued success,
[Your Name]
✔️ When to Send a Farewell Email?
☑️ On your last working day
☑️ 2–3 days before departure (if preferred)
☑️ After your departure is formally announced internally
☑️ After meeting all handover responsibilities
Always ensure your email aligns with HR policies or your manager’s preferences.
✔️ Best Practices for Writing a Farewell Email
✅ Stay positive and professional
✅ Thank individuals or the whole team
✅ Mention specific achievements or milestones (briefly)
✅ Share your personal contact info if appropriate
✅ Keep it short—3–5 paragraphs
✅ Avoid sensitive or negative remarks
✔️ Who Should Use These Templates?
☑️ Full-time employees – Leaving for a new job or promotion
☑️ Freelancers and contractors – Wrapping up a successful engagement
☑️ Managers and leaders – Saying goodbye to cross-functional teams
☑️ Interns or short-term staff – Expressing appreciation for mentorship
☑️ Retirees – Leaving behind legacy with warmth and professionalism
➡️ Download and Leave with Grace
Don’t let your final email be an afterthought. Use these 32+ free farewell email templates to coworkers to close your chapter on a positive, memorable note.
👉 Download now in Word or Excel format and personalize your goodbye message with clarity and style.
