Small expenses often go unnoticed—but over time, they add up. From coffee runs to office supplies, managing and documenting petty cash is essential for maintaining transparency and accountability in any business, nonprofit, or department.
To help you simplify this task, we’ve curated 32+ free petty cash log templates and forms in Excel, Word, and PDF formats. These templates are fully editable, easy to print, and designed to help you record cash movements clearly—whether you’re tracking daily office expenses or managing department budgets.
✔️ What Is a Petty Cash Log?
A petty cash log is a financial document used to record the distribution and use of small cash amounts within an organization. It typically includes:
- Date of transaction
- Description or purpose of the expense
- Amount spent
- Remaining cash balance
- Person responsible for the transaction
- Approvals or signatures
It ensures that every dollar taken from the petty cash fund is accounted for—helping businesses avoid misuse or undocumented spending.
✔️ Why Use a Petty Cash Log Template?
Manually creating logs can lead to missed entries and inconsistent records. Using a petty cash template helps you:
✅ Standardize how transactions are recorded
✅ Maintain accurate running balances
✅ Improve internal audits and reconciliations
✅ Simplify approval and reporting processes
✅ Ensure transparency with employees and managers
✅ Prevent overspending or misuse of cash
Whether you’re a startup or a large company, these templates save time and help you stay financially organized.
✔️ What’s Included in the 32+ Free Template Collection?
Our diverse selection includes:
📊 Excel Petty Cash Logs
- Daily petty cash logs with automatic balance calculation
- Monthly logs with beginning and ending balances
- Transaction register with filters and formulas
- Cash box tracking with withdrawal and deposit fields
- Editable columns for employee name, project code, or expense category
📄 Word & PDF Forms
- Printable petty cash request forms
- Manual cash disbursement slips
- Sign-off sheets for supervisors or finance teams
- Compact logs for field use or mobile teams
- PDF formats ready for printing or digital signature
Each template is easy to customize, whether you’re using it for an office, department, or event.
✔️ How to Use a Petty Cash Log Template
- Download your preferred format (Excel, Word, or PDF)
- Enter starting balance at the beginning of the log period
- Record each transaction with date, purpose, and amount
- Deduct expenses to maintain an updated balance
- Attach receipts or include expense justification if needed
- Use approval fields for manager or accountant signatures
- Reconcile the log with actual cash in hand regularly
This system helps you track every penny and catch discrepancies early.
✔️ Tips for Managing Petty Cash Effectively
☑️ Set a maximum limit for petty cash transactions
☑️ Assign one or two petty cash custodians for control
☑️ Replenish the fund only when a reconciliation is done
☑️ Avoid using petty cash for personal reimbursements
☑️ Train staff on how to request and document expenditures
☑️ Conduct random audits to ensure compliance
By combining the right tools and processes, you can keep your petty cash fund efficient, accountable, and fraud-free.
✔️ Who Should Use These Templates?
These petty cash templates are perfect for:
☑️ Office managers and HR teams handling small staff expenses
☑️ Accountants and finance departments maintaining internal records
☑️ Small business owners tracking everyday purchases
☑️ Nonprofits and churches managing volunteer or event costs
☑️ Schools and universities handling classroom or club funds
☑️ Construction or field teams dealing with on-site purchases
From startups to enterprises, these templates help everyone gain control over small but important cash flows.
➡️ Download and Simplify Your Cash Tracking Today
Petty cash may be small in amount—but it can cause big issues if not tracked properly. With these templates, you can create a transparent, organized system that supports your accounting and builds trust across your team.
👉 Download 32+ Free Petty Cash Log Templates in Excel, Word, and PDF now.
Stay accurate. Stay accountable. Stay audit-ready.
Because even small money deserves big attention.
