Whether you’re managing a team of traveling employees or just want to stay organized on your own journeys, a travel log is essential. It helps you track dates, destinations, mileage, expenses, and travel time—keeping everything clear and recorded for reimbursement, tax reporting, or project documentation.
To make this easier, we’ve put together a collection of 40+ free travel log templates available in Word and Excel formats. These templates are fully customizable and ready to download for use in businesses, schools, nonprofits, and personal planning.
✅ What Is a Travel Log Template?
A travel log template is a simple document used to record:
- 🗓️ Travel dates and times
- 📍 Trip destinations and routes
- 🚗 Mileage or kilometers driven
- 💵 Expenses such as fuel, tolls, meals, lodging
- 📌 Purpose of each trip (business, personal, delivery, etc.)
Travel logs are commonly used by:
- ✔️ Sales teams
- ✔️ Field service professionals
- ✔️ Logistics companies
- ✔️ Freelancers and consultants
- ✔️ Reimbursement and tax documentation
📁 Formats Available
All templates in this collection are provided in:
- Microsoft Excel – With formulas for automatic mileage or cost calculations
- Microsoft Word – For printable and handwritten tracking
Some also include:
- 📄 Printable PDF versions
- 📊 Weekly, monthly, and daily layouts
- 🧾 Expense columns for receipts
📥 Download 40+ Free Travel Log Templates
👉 [Click here to download your free templates]
(Insert your actual download link here)
These templates are designed for ease of use, saving time and reducing errors—especially for companies tracking reimbursable or billable travel.
🧭 Examples of Template Types
In this free collection, you’ll find:
- ✔️ Daily Travel Log – Track a full day of trips and stops
- ✔️ Weekly Travel Summary – Great for regular reporting
- ✔️ Mileage Log for Tax Purposes – Ideal for freelancers and self-employed professionals
- ✔️ Corporate Travel Reimbursement Log – With cost breakdowns
- ✔️ Business Trip Planner with Logs – Combines itinerary and tracking
- ✔️ Delivery Route Logs – For drivers and logistics teams
- ✔️ Field Technician Logs – Track site visits and hours worked
- ✔️ Student or Volunteer Travel Log – Ideal for nonprofit tracking
📌 Benefits of Using a Travel Log
- ✅ Easy documentation for reimbursements
- ✅ Supports IRS and tax compliance
- ✅ Helps reduce travel costs with transparency
- ✅ Simplifies reporting for teams and managers
- ✅ Great tool for freelancers tracking billable travel
- ✅ Increases accountability and record-keeping
🔚 Conclusion
A well-maintained travel log is more than just a record—it’s a tool for transparency, accuracy, and efficiency. Whether you’re logging business travel for reimbursement or tracking personal mileage for deductions, these 40+ free travel log templates will help you stay organized and on track.
👉 Download now and simplify your travel tracking today!
