Crafting a compelling press release is one of the most effective ways to share your news with the world. Whether you’re announcing a new product, reporting a company milestone, or inviting media to an event, your press release must be clear, professional, and follow a standard structure to grab attention and gain coverage.
To help businesses, nonprofits, startups, and media teams, we’ve compiled 42+ free press release format templates in PDF, Word, and Excel formats. These ready-to-edit templates are ideal for creating newsworthy announcements that follow journalistic standards and are suitable for immediate distribution.
Downloadable, editable, and professionally formatted—these templates are a valuable resource for any organization or communications team.
📰 What Is a Press Release?
A press release (or media release) is an official statement delivered to members of the news media to provide information, make an announcement, or offer a public comment. It is usually:
- Written in a formal, third-person tone
- Structured with headline, dateline, body, and boilerplate
- Designed to inform journalists quickly and clearly
- Targeted to print, online, radio, and television media
Press releases are vital for public relations, media coverage, brand visibility, and event promotion.
📁 What’s Inside These Free Templates?
Each press release template includes essential elements such as:
✔️ Headline and subhead
✔️ Date and location (dateline)
✔️ Body paragraphs for key information
✔️ Quotes from executives or stakeholders
✔️ Boilerplate (company background)
✔️ Media contact information
Templates are offered in Word (for easy editing), PDF (for clean printing), and Excel (for media distribution tracking or planning).
📢 Use Cases Covered in These Templates
These templates are ideal for:
- 🆕 Product and service launches
- 🗓️ Event invitations and media alerts
- 🏆 Company awards and recognitions
- 🤝 Mergers, acquisitions, and partnerships
- 👥 Leadership changes and team hires
- 📈 Quarterly earnings and financial updates
- 💡 Research findings or case studies
- 🧩 Crisis communications or public responses
Whether you’re a small nonprofit or a global brand, these templates help you stay consistent and professional.
💼 Who Should Use These Templates?
These press release templates are perfect for:
✔️ PR and marketing professionals
✔️ Small business owners and founders
✔️ Nonprofit organizations
✔️ Media and communications teams
✔️ Event planners and coordinators
✔️ Corporate HR and investor relations
No matter your industry, these templates help you write like a pro.
🌟 Benefits of Using Press Release Templates
✔️ Saves Time – No need to build from scratch
✔️ Boosts Visibility – Standard formatting improves your chance of getting published
✔️ Improves Professionalism – Present your message clearly and effectively
✔️ Media-Ready – Designed with journalist expectations in mind
✔️ Customizable – Easily add your logo, branding, and messaging
📥 Download 42+ Free Press Release Templates (Word, PDF, Excel)
Need to share your news with the world? Don’t struggle with formatting or language—use our professionally designed templates to craft press releases that get attention and results.
Whether you’re promoting a product, responding to an issue, or announcing a major milestone, these free press release format templates make sure your message is heard.
✅ Download now and start communicating with confidence.
