46+ Free Simple Request For Quote Templates in (Word)

When your business needs a product, service, or project completed by an external supplier, the first step is getting the price right—and that starts with a clear, professional Request for Quote (RFQ). Whether you’re sourcing materials, outsourcing services, or launching a tender process, a well-structured RFQ ensures you receive accurate, comparable quotes.

To simplify the process, we’ve compiled 46+ free simple Request for Quote templates in Word format. These templates help you save time, reduce errors, and streamline communication with vendors. From small businesses to large enterprises, these forms are essential for making cost-effective decisions.

✔️ What Is a Request for Quote (RFQ)?

A Request for Quote is a formal document sent to suppliers, contractors, or service providers to solicit pricing and delivery details for specific goods or services. It typically includes:

A detailed description of the required product or service
Quantity, quality, and specifications
Timeline or delivery schedule
Terms and conditions
Submission instructions and deadlines

The purpose of an RFQ is to gather multiple offers so you can compare and select the best vendor based on price, quality, and service terms.

✔️ When Should You Use an RFQ Template?

Use an RFQ template when:

You need accurate pricing before placing an order
You are comparing multiple vendor quotes
You want to formalize your procurement process
You’re organizing a competitive bidding situation
You require quotes for services, materials, or large purchases

These templates ensure that every supplier receives the same specifications, reducing misunderstandings and inconsistencies.

✔️ Why These 46+ Templates Are Ideal for You

✅ Microsoft Word format – Easy to edit, print, and share
✅ Clear, standardized layouts – Make comparison simple
✅ Versatile templates – For products, services, and project quotes
✅ Suitable for all industries – Manufacturing, logistics, IT, marketing, and more
✅ Free and reusable – Customize for repeated use
✅ Professional and formal appearance – Build credibility with vendors

Whether you’re running a small office or managing corporate sourcing, these RFQ templates make it easier to ask the right questions and get the right answers.

✔️ What’s Included in These Templates?

Our RFQ collection includes a variety of formats for different use cases:

📄 General RFQ Templates

Simple product quote request
Service RFQ for one-time or ongoing contracts
Formal quote request with supplier signature fields
Itemized RFQ with quantity, unit price, and total

🏗️ Industry-Specific RFQs

Construction material and equipment quote templates
IT/software services quote forms
Marketing or creative service RFQs
Manufacturing parts or custom goods quote requests

📝 Special Features

Comparison-ready tables
Supplier contact and terms sections
Delivery timelines and penalties
Signature and approval fields for internal use

Each template is fully editable, structured for clarity, and aligned with professional procurement practices.

✔️ How to Use a Request for Quote Template

Download the Word template of your choice
Fill in your company name and contact info
Describe the product or service needed – include specs, models, or dimensions
Indicate quantity, delivery terms, and location
Set a submission deadline and add your terms or payment policies
Send the RFQ to selected vendors or suppliers
Review responses side by side for price, timeline, and conditions
Select the most suitable vendor and follow up with a purchase order

These templates help you standardize your process, reduce miscommunication, and build a record of competitive vendor sourcing.

✔️ Tips for Customizing Your RFQ

☑️ Add your company’s logo and branding
☑️ Use tables for clean itemized requests
☑️ Highlight submission instructions clearly
☑️ Include a “Questions” contact section for vendors
☑️ Mention evaluation criteria if issuing to multiple vendors
☑️ Save templates as PDF when sending externally for formality

You can also convert templates to Google Docs or fillable PDFs if needed.

✔️ Who Should Use These Templates?

These RFQ templates are perfect for:

☑️ Procurement managers and supply chain teams
☑️ Office administrators ordering equipment or services
☑️ Small business owners seeking contractor bids
☑️ Nonprofits or government agencies issuing vendor solicitations
☑️ Freelancers or consultants requesting third-party quotes
☑️ Project managers procuring outside labor or materials

Whether your RFQ is simple or complex, these templates help ensure clarity and consistency across all communications.

➡️ Download and Start Sourcing Smarter

A professional RFQ isn’t just about asking for a price—it sets the tone for your relationship with suppliers. With the right format, vendors are more likely to respond quickly, accurately, and competitively.

👉 Download 46+ Free Simple Request for Quote Templates in Word now.
Communicate clearly. Compare confidently. Choose wisely.

Because better quotes begin with better questions.