Every business decision begins with a request—whether it’s for materials, equipment, or lab supplies. And without a standardized system, those requests turn into miscommunications, delays, and errors.
That’s where professional requisition forms come in. They create a structured way to request, track, and approve items internally—saving time, improving accountability, and ensuring operations run smoothly.
We’ve compiled 47+ free requisition form templates in Microsoft Word, tailored for purchases, materials, and lab needs. Whether you’re managing an office, lab, warehouse, or construction site, these templates offer an efficient and professional way to handle internal procurement.
✔️ What Is a Requisition Form?
A requisition form is an official internal document used to request goods, services, or materials from another department or an external vendor. It acts as the first step in the procurement process, providing essential details such as:
- Requestor’s name and department
- Item description and quantity
- Justification or purpose
- Cost estimate
- Delivery location and deadline
- Approval signatures
These forms bring structure to internal communication and support audit-ready procurement workflows.
✔️ When Should You Use a Requisition Form Template?
Use a requisition form template when:
- Ordering new supplies or materials
- Requesting lab chemicals, equipment, or PPE
- Submitting a purchase request to the finance or procurement team
- Replacing defective or missing inventory
- Recording repeat internal requests for project-based workflows
- Organizing budget tracking and approvals
If your organization handles resources—you need requisition forms.
✔️ Why These 47+ Templates Are a Must-Have
✅ Editable Word format – Easy to personalize with company details
✅ Professionally formatted – Presentable to vendors, finance teams, or auditors
✅ Industry-specific options – For office, lab, education, construction, IT, and more
✅ Approval-ready – Includes signature lines and cost justification sections
✅ Printable or digital – Use for paper forms or attach in emails
✅ No design skills required – Just fill in and send
These templates help eliminate confusion, reduce procurement delays, and streamline internal processes.
✔️ What’s Included in the Template Collection?
These 47+ requisition form templates cover a wide variety of use cases:
📄 Purchase Requisition Forms
- Request items, services, or equipment
- Includes item descriptions, vendor options, estimated costs, and delivery timeline
- Best for office supplies, IT hardware, or outsourced services
🧱 Material Requisition Forms
- Ideal for construction, manufacturing, and facilities
- Includes quantity, specifications, units, and location of use
- Tracks warehouse inventory flow and material movement
🧪 Lab Requisition Forms
- Designed for laboratory environments, schools, hospitals, and research centers
- Fields for chemical types, safety classification, supplier info, and urgency
- Supports compliance with safety and traceability regulations
🔄 Multi-Purpose Forms
- Flexible templates for any department: HR, marketing, IT, finance
- Includes dropdown fields, urgency ratings, and cost centers
Each template is designed to keep requests organized, traceable, and standardized.
✔️ How to Use a Requisition Form Effectively
- Download and open your chosen template in Word
- Customize with your company logo and department details
- Fill in requester name, item details, and purpose
- Assign cost estimate and approval authority
- Route to department head or finance for sign-off
- Submit to procurement or inventory manager for processing
- Retain a copy for recordkeeping or audits
This process ensures requests are authorized, budgeted, and documented.
✔️ Tips for Customizing Your Requisition Template
☑️ Add your company letterhead and contact info
☑️ Insert dropdown menus for frequently requested items
☑️ Include cost center codes or internal project references
☑️ Add a status section (Approved / Denied / Pending)
☑️ Use color highlights for high-priority or safety-sensitive items
☑️ Include notes for special handling or delivery instructions
Customizing your form aligns it with company workflow, branding, and compliance needs.
✔️ Who Should Use These Templates?
These requisition templates are perfect for:
☑️ Office Managers requesting admin or office supplies
☑️ Procurement Teams managing internal purchase requests
☑️ Lab Technicians and Researchers documenting chemical or equipment needs
☑️ Construction Supervisors ordering raw materials or tools
☑️ Teachers and School Admins requesting books, lab kits, or classroom supplies
☑️ Warehouse Coordinators replenishing inventory
☑️ Finance and Audit Teams verifying spending requests
Whether you’re managing a school lab or a project site, these templates keep procurement clean and accountable.
➡️ Download and Request with Confidence
A clear request is a fast request. These forms help your team avoid email chains, unclear orders, or budget surprises. They bring structure, professionalism, and speed to your internal requisition process.
👉 Download 47+ Free Requisition Forms in Microsoft Word now.
Request clearly. Approve efficiently. Document everything.
When your team knows exactly what’s needed—and who approves it—work flows better.
