Receiving a job offer is a major milestone—and how you respond matters. Whether you’re accepting a full-time role, a remote position, an internal promotion, or a freelance opportunity, your job offer acceptance letter or email sets the tone for your new professional relationship.
To help you start your new role on the right foot, we’ve created a collection of 34+ free job offer acceptance letter and email templates in Word and Excel. These templates are formal, easy to edit, and cover a wide range of professional scenarios.
📌 What Is a Job Offer Acceptance Letter?
A job offer acceptance letter is a formal response to an employment offer. It confirms that you accept the position and outlines key details such as:
- Start date
- Salary and benefits (if applicable)
- Role or department
- Any special conditions or agreed terms
While some employers may only require a short email, sending a well-structured acceptance shows professionalism, clarity, and appreciation.
✅ Why Use an Acceptance Letter or Email Template?
✔️ Saves time and ensures clarity
✔️ Maintains a professional tone
✔️ Prevents you from missing key details
✔️ Helps you confidently communicate gratitude and acceptance
✔️ Provides a consistent format to follow, especially if English isn’t your first language
Our templates cover both formal letters and quick-response emails—all editable in Microsoft Word and Excel for recordkeeping or printing.
📁 What’s Inside the 34+ Free Template Collection?
📄 Job Offer Acceptance Letter Templates (Word):
- Traditional corporate acceptance letters
- Simple and formal response letters
- Letters with custom fields for salary, title, and conditions
- Letters for promotions, internships, and contract roles
📧 Job Offer Acceptance Email Templates (Excel for checklist + sample content):
- Brief, professional email responses
- Email templates for remote or hybrid roles
- Templates with optional thank-you and questions section
- Follow-up email versions for signed contract submissions
Each template is professionally written and includes placeholders for your personal information, employer’s details, and job title.
🧾 Sample Job Offer Acceptance Letter (Word Format)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
Dear [Hiring Manager’s Name],
I am writing to formally accept the offer for the position of [Job Title] at [Company Name]. I am grateful for this opportunity and excited to contribute to your team.
As discussed, I will begin work on [Start Date], with an annual salary of [Agreed Salary] and the benefits outlined in the offer letter. I confirm my understanding of the terms and am looking forward to becoming part of your organization.
Please let me know if any additional documentation or steps are required before my start date.
Thank you once again for this opportunity.
Sincerely,
[Your Name]
🧠 When Should You Use These Templates?
☑️ After receiving a formal job offer
☑️ When confirming a freelance contract
☑️ For internal promotions or lateral transfers
☑️ When you’re accepting conditional offers
☑️ To confirm acceptance before onboarding
✨ Writing Tips for Job Offer Acceptance Letters & Emails
✔️ Respond within 24–48 hours of receiving the offer
✔️ Express gratitude clearly and sincerely
✔️ Confirm the key terms: position, start date, salary
✔️ Keep your tone confident, polite, and enthusiastic
✔️ Review for spelling and professionalism before sending
📥 Download and Accept with Confidence
With these 34+ free job offer acceptance letter and email templates, you’ll never feel unsure about how to accept your next career opportunity. Just download, customize, and send with confidence.
👉 Download Now in Word or Excel and start your new job journey professionally and positively.
