Every employee, contractor, or freelancer deserves clear documentation of how they are paid. Whether you’re a business owner processing payroll or a freelancer needing proof of income, a professional pay stub is essential.
A pay stub, also called a payslip or earnings statement, outlines wage details, deductions, and net pay. To help you generate accurate, compliant records easily, we’ve curated a set of 20+ free pay stub templates in Word, Excel, and PDF formats.
These templates are fully editable and printable, making them ideal for startups, small businesses, and self-employed professionals alike.
📌 Why Use a Pay Stub Template?
Creating a pay stub manually or from scratch can be tedious and prone to errors. A template saves time, ensures consistency, and maintains professionalism. It also helps:
✔️ Improve employee trust
✔️ Provide proof of income for loans or rent
✔️ Meet basic record-keeping or compliance needs
✔️ Avoid payroll disputes or misunderstandings
📁 What’s Included in These Templates?
These free templates are available in three formats to match your preference:
📄 Microsoft Word Pay Stub Templates
- Clean layout for basic payroll info
- Easy to edit fields (employee name, pay date, gross/net pay, deductions)
- Simple and print-ready
📊 Excel Pay Stub Templates
- Built-in formulas for automatic calculations
- Great for recurring payroll cycles
- Editable and adaptable for businesses of any size
📑 PDF Pay Stub Templates
- Ready-to-print, fillable options
- Perfect for hand-delivery or secure email
- Great for freelancers and independent contractors
🔎 What Information Do These Templates Include?
While the design may vary, most of the templates feature these key sections:
✅ Employee Name & Address
✅ Employer Name & Details
✅ Pay Period & Date
✅ Gross Pay
✅ Deductions (taxes, insurance, retirement, etc.)
✅ Net Pay
✅ Overtime and Bonuses
✅ Year-to-Date (YTD) totals
✅ Signature or Approval Section (optional)
👥 Who Should Use These Pay Stub Templates?
These templates are ideal for:
✔️ Small Business Owners – Who manage payroll manually or with simple tools
✔️ HR Professionals – Looking for formal, consistent payslip formats
✔️ Freelancers & Contractors – Needing self-generated proof of income
✔️ Accountants & Bookkeepers – Creating records for clients or personal tracking
✔️ Startups & Entrepreneurs – Building professional HR documentation from the start
🎯 Use Cases
🔹 Submitting proof of income for loans or visa applications
🔹 Providing payment confirmation to gig workers or remote teams
🔹 Creating printable stubs for cash-paid workers
🔹 Generating records for tax preparation
🛠️ How to Customize Your Template
- Choose your format (Word for simplicity, Excel for calculations, PDF for print-only)
- Download and open the file
- Insert your company logo and contact info
- Fill in employee data and payment details
- Save or export as needed (PDF/email/print)
Optional: Lock certain fields to prevent accidental edits or customize formulas in Excel to match your exact payroll logic.
📥 Download 20+ Free Pay Stub Templates Now
Take control of your payroll process with these 20+ professionally designed, fully editable pay stub templates—all available for free in Word, Excel, and PDF formats.
👉 Whether you run a small business or need income documentation for personal use, these templates help you stay organized and compliant.
Download, customize, and share in minutes.
