Securing donations is essential for any nonprofit, school, religious organization, or community group. Whether you’re organizing a fundraiser, supporting a cause, or collecting supplies, the success of your campaign often begins with a clear and compelling donation request letter.
To simplify your outreach, we’ve compiled over 40 free donation request letter and form templates in Microsoft Word format. These templates are thoughtfully designed to help you write with confidence, professionalism, and purpose—while saving hours of formatting.
Whether you’re sending individual appeals or organizing a full campaign, these ready-to-use templates provide the structure and persuasive language you need to reach potential donors effectively.
💡 What Is a Donation Request Letter?
A donation request letter is a written appeal to individuals, businesses, or organizations asking for financial support, in-kind donations, or sponsorship. It’s a powerful tool to communicate your cause, explain its impact, and inspire others to give.
Common types of donation request letters include:
✔️ General donation letters
✔️ Event sponsorship requests
✔️ Letters for silent auctions or raffles
✔️ Holiday or seasonal appeals
✔️ Letters to corporations and local businesses
✔️ Online donation drive messages
✔️ In-kind donation requests (food, clothing, supplies)
📁 What’s Included in These Free Templates?
Each downloadable file is fully editable in Word and includes:
- Professional formatting and structure
- Customizable fields for your organization’s name and mission
- Sample paragraphs to personalize your appeal
- Suggested subject lines and closing statements
- Donor reply forms (optional)
- Thank-you acknowledgment examples
The templates are designed for various fundraising needs—from simple one-time appeals to more formal requests for large donors or corporate sponsorships.
🧠 Why Use a Template for Donation Requests?
✔️ Saves Time – Skip the formatting and focus on your message
✔️ Enhances Clarity – Communicate your mission and impact clearly
✔️ Increases Success Rate – Professionally structured appeals are more likely to be taken seriously
✔️ Customizable – Easily adapt the content for email, printed mail, or social sharing
✔️ Consistent Branding – Create uniform messaging across campaigns
👥 Who Should Use These Templates?
These donation request templates are ideal for:
✔️ Nonprofit organizations and NGOs
✔️ School fundraising committees
✔️ Churches and religious groups
✔️ Animal shelters and rescue centers
✔️ Medical or disaster relief campaigns
✔️ Community initiatives and events
✔️ Volunteers and student-led fundraisers
📝 Pro Tips for Writing Effective Donation Requests
✔️ Open with a strong hook – Connect emotionally with the donor
✔️ Be clear about the impact – Show how their donation will help
✔️ Use storytelling – Highlight real people or projects
✔️ Include a specific ask – Be direct (e.g., “$25 covers one child’s meal for a week”)
✔️ Offer multiple giving options – Online, cash, in-kind, recurring
✔️ Follow up with appreciation – Use thank-you letters to retain donors
📥 Download 40+ Free Donation Request Letter Templates
Ready to build your fundraising appeal? These 40+ free donation request templates are available in Microsoft Word, making them simple to customize and use for any campaign—no design or writing skills needed.
👉 Download Now and start sending your letters today. Whether you’re raising funds for education, health, the environment, or community needs, these templates will help you write with clarity, professionalism, and heart.
