In today’s fast-paced world, situations often arise where you need someone else to act on your behalf—whether it’s collecting a document, accessing confidential records, or handling a financial matter. That’s where an authorization letter comes in.
To make this process easier, we’ve curated over 40 free authorization letter templates and samples, available in Microsoft Word and Excel formats. These templates are easy to customize, legally sound, and suitable for both personal and professional use.
📝 What Is an Authorization Letter?
An authorization letter is a written document that grants another person legal permission to act on your behalf in specific situations. It clearly outlines:
✔️ Who is being authorized
✔️ What action they are allowed to take
✔️ The time period of authorization
✔️ Any restrictions or limitations
This letter serves as proof of consent and protects both parties from potential misunderstandings.
📂 What’s Included in These Free Templates?
All templates in this collection are:
✅ Ready to use and professionally formatted
✅ Available in Word (.docx) and Excel (.xlsx) formats
✅ Easy to edit, print, and send
✅ Suitable for business, medical, legal, or personal uses
📁 Types of Authorization Letter Templates
Here’s a breakdown of what you’ll find:
🔹 General Authorization Letters – For everyday use
🔹 Medical Authorization Letters – To allow access to health records or decisions
🔹 Bank Authorization Letters – For account access, check deposits, withdrawals
🔹 Travel Authorization Letters – For minors or dependents traveling without guardians
🔹 Document Collection Letters – To assign someone to collect passports, IDs, certificates
🔹 Legal Authorization Letters – For attorneys, property access, and court-related matters
🔹 Parental Authorization Letters – For schools, camps, or guardianship matters
🔹 Business Authorization Letters – To grant authority to employees or partners
🧑💼 Who Should Use These Templates?
These templates are ideal for:
- Individuals delegating personal errands
- Parents or guardians
- Business owners and HR managers
- Legal professionals
- Students or travelers needing third-party representation
✅ Benefits of Using These Authorization Letter Templates
✔️ Saves Time – No need to draft from scratch
✔️ Professional Look – Clean, organized formatting
✔️ Legally Useful – Provides written proof of consent
✔️ Customizable – Add your own clauses and details
✔️ Multi-Purpose – One format can be adapted for many scenarios
🧾 Key Elements to Include in an Authorization Letter
To ensure your letter is effective and valid, include the following:
🔸 Full name and ID details of both parties
🔸 Specific task or responsibility being authorized
🔸 Start and end date of authorization
🔸 Contact information
🔸 Signature of the authorizing person
🔸 Signature of the authorized person (if needed)
💡 Sample Use Case Scenarios
🏦 Banking Example
“John Smith is authorized to deposit and withdraw funds from my account [#12345678] at XYZ Bank from July 1 to July 31.”
🏥 Medical Example
“I authorize Jane Doe to access my medical reports and consult with Dr. Peterson on my behalf while I am abroad.”
📄 Document Pickup
“I authorize Mr. Ahmed Khan to collect my academic transcripts from the university registrar.”
✈️ Travel with Minors
“I give permission for my son to travel with his aunt to another country and authorize her to make decisions in case of emergency.”
📌 Tips for Writing an Effective Authorization Letter
✏️ Keep it concise and clear
✏️ Always include full legal names
✏️ Mention exact dates
✏️ Use formal language
✏️ Sign the letter in front of a witness or notary if required
📥 Download 40+ Free Authorization Letter Templates
You can download and start using the templates immediately:
- ✔️ Simple letters for everyday needs
- ✔️ Business-focused formats
- ✔️ Medical and travel authorizations
- ✔️ All editable in Microsoft Word or Excel
- ✔️ Free for personal or professional use
➡️ Download now and customize your authorization letter with just a few clicks.
