A bill of sale is one of the simplest and most effective documents for recording a transfer of ownership. It helps confirm what was sold, when it was sold, how much was paid, and whether the item was sold “as-is” or with any warranty terms.
When transactions are handled informally, disputes can arise over payment proof, item condition, delivery timing, or ownership claims. Free printable bill of sale templates in Word provide clean, professional formats that make documentation fast, consistent, and credible.
This guide includes 37+ free bill of sale templates you can use for everyday personal property transactions.
What Is a Bill of Sale?
A bill of sale is a written transaction record confirming that a seller transferred ownership of an item to a buyer under stated terms.
A standard bill of sale typically includes:
- Buyer and seller names and contact details
- Item description and identifying details (model/serial, if applicable)
- Sale date and purchase price
- Payment method and confirmation of receipt
- “As-is” or warranty terms
- Signatures of both parties (and witness/notary if used)
This document protects both parties and supports reliable recordkeeping.
Why Use Free Printable Bill of Sale Templates?
Using free bill of sale templates offers practical advantages:
- Faster documentation for common sales and transfers
- Clear proof of purchase and ownership change
- Standardized formatting that looks professional
- Easy customization for different item types
- Print-ready signing in minutes
Templates reduce friction and improve trust in private transactions.
37+ Free Printable Bill of Sale Templates (Word)
Below is a curated collection of personal property bill of sale templates, organized by use case and form style.
General and Everyday Bill of Sale Templates (1–14)
- Standard Personal Property Bill of Sale
- Simple Bill of Sale Form
- One-Page Bill of Sale
- Editable Bill of Sale (Word)
- Printable Bill of Sale Form
- “As-Is” Bill of Sale Template
- Bill of Sale with Warranty Option
- Bill of Sale with Payment Receipt Section
- Bill of Sale with Delivery Terms
- Bill of Sale with Witness Section
- Bill of Sale with Notary Block (Optional)
- Bill of Sale with Multiple Items List
- Bill of Sale for Gifted Property
- Universal Bill of Sale Starter Template
Item-Specific Bill of Sale Templates (15–28)
- Electronics Bill of Sale
- Laptop/Phone Bill of Sale
- Furniture Bill of Sale
- Appliance Bill of Sale
- Tools and Equipment Bill of Sale
- Sports Gear Bill of Sale
- Artwork Bill of Sale
- Jewelry Bill of Sale
- Musical Instrument Bill of Sale
- Bicycle Bill of Sale
- Collectibles Bill of Sale
- Materials/Inventory Bill of Sale
- Small Business Asset Bill of Sale
- Household Item Sale Receipt + Bill of Sale
Payment, Risk, and Recordkeeping Templates (29–37+)
- Cash Sale Bill of Sale Template
- Installment Payment Bill of Sale Addendum
- Deposit and Balance Due Bill of Sale
- Late Payment Clause Addendum
- Condition Disclosure Attachment Template
- Return Policy Addendum (If Offered)
- Dispute Resolution Clause Template
- Bill of Sale + Photo/Condition Checklist Bundle
- Complete Personal Property Bill of Sale Pack
- Bill of Sale Review Checklist
Best Practices for Bills of Sale
To keep bills of sale clear and reliable:
- Describe the item precisely (model, serial, condition notes)
- Record the exact price and payment method
- Use clear “as-is” language if no warranty is offered
- Include the transfer date and both signatures
- Give each party a copy and store backups securely
Good documentation prevents disputes and protects both sides.
Common Mistakes to Avoid
Avoid these common issues:
- Vague descriptions or missing identifiers
- No payment confirmation or incomplete terms
- Unsigned or undated forms
- Verbal warranties not written in the document
- Losing copies or failing to store them
Small omissions can create major headaches later.
Frequently Asked Questions
Is a bill of sale legally required?
It depends on the item and location, but it’s strongly recommended for proof of ownership transfer.
Can a bill of sale be used as a receipt?
Yes—especially if it states the amount paid, the date, and is signed by both parties.
Should I include “as-is” language?
Yes, if the seller is not offering a warranty.
Why use Word templates?
Word templates are easy to edit, print, and reuse across many transactions.
Conclusion
A bill of sale is an essential record for personal property transfers, helping prevent disputes and providing proof of ownership change. The 37+ free printable bill of sale templates in Word in this guide provide clean, editable formats for everyday transactions.
